Charter Bus Rental Guide: The Complete Overview

Shofur Bus Charter Guide

Chartering a bus may seem like a daunting process, but it doesn't have to be. Our reservation specialists process thousands of reservations a week and have encountered every concern. Please use this guide to prepare for your next trip and make the booking process seamless. If you have any questions about your trip or would like a free quote please call 1-800-436-8719 today!

Reserving a Motor Coach

When to Book: We suggest that you place your reservation at least one month in advance to ensure availability. Rates are based on availability and may change, so book early to get the lowest rate for your trip.

What Information You Need: When you call a reservation specialist you will need the following information on-hand:

  • Contact Information (name, mobile phone number, email address)
  • Date, time and location of pickup
  • Date, time and location of destination
  • Requests for pick-up and drop-off stops along your route
  • Additional requests (e.g., if you have handicapped passengers or ADA, special amenities, etc.)

Your Quote: Quotes are based either on miles traveled or a daily rate. If you are traveling long-distance or between states, you will most likely be quoted a rate based on mileage. If you require your vehicle to wait at points along your trip, you will be quoted a daily rate.

Please be aware that regulations permit your driver to drive a maximum of 10 hours per day with 15 hours of duty time. Eight hours of rest is required for your driver between shifts. If you are traveling overnight, you may be required to provide a hotel for your driver. Many hotels will allow you to a free room when you reserve for a large group. Don't be afraid to ask!

Selecting The Right Vehicle

Charter Bus: The charter bus or motor coach is our largest vehicle and holds up to 57 passengers. It is our most popular option for both short and long distance travel. Each motor coach is ideal for large group transportation including sporting events, corporate outings, school outings, and cross country tours. Most buses are equipped with PA systems, reclining seats, overhead storage, and restrooms. Visit our charter bus page to view the models we offer.

Mini Bus: The mini bus category hold between 16 to 25 passengers per vehicle. It is ideal for small to medium size groups who need a versatile vehicle. Common uses include shuttles, private parties, airport transportation, and even long distance traveling. Most buses come equipped with overhead compartments for storing luggage. Visit our mini bus page to view the models we offer.

Entertainer Bus: Entertainer buses, also called sleeper or tour buses, feature the best in luxury for long-distance trips. Bands and entertainment groups who need the comforts of home with them on the road reserve many of these vehicles. Most of these vehicles come with beds, kitchens, satellite television, bathrooms, and WiFi. We can find you a vehicle with almost any amenity you need. Visit our entertainer bus page to view the models we offer.

The Day Before Your Trip

The day before your trip you will receive an automated email and SMS with your driver's name and phone number. We recommend calling your driver directly if you have to provide any additional instructions on the day of the trip.

If you need to make any last minute changes to your itinerary, please call a Shofur customer representative. We will do our best to make sure you get where you need to in time and in comfort.

The Day of Your Trip

When the day of your trip arrives be sure to arrive on time at the pickup location. Your driver will assist your group in loading their luggage on the bus. We advise that your group use the lavatories before boarding the bus.

Tipping Your Driver: Gratuity is entirely at your discretion. The standard rate for driver gratuity is 10%. If you thoroughly enjoyed service we recommend tipping your driver extra and leaving a positive review on our website.

Making Shofur Your Bus Rental Service

We hope this rental guide will help plan your next charter bus trip. Please contact Shofur today to receive a free quote for your next reservation. Agents are available 24/7 to answer any question and make booking a trip easy.